At FifthTry we try to do as few meetings as possible. We believen in making clear what we are working on, and letting people take as much part in making it happen as possible.
We do not do long term planning so far. Once things become more mature we may review this decision.Every Monday, 11AM we create a plan for what we are trying to deliver on the Demo Day on the upcoming Friday. It starts with AmitU preparing a tentative plan, before the meeting the plan is ready. During the meeting everyone reads the plan, and gives their feedback.
By the end of the meeting we have names against each demo day item, and we leave when we feel reasonably confidently that:
Every Wednesday, 530PM we do a review of the progress so far. We re-evaluate if any of the demo day items can be really done, or if we can increase or decrese the scope.
The confidence that we will deliver what is written against our name in demo day planning document should be lot higher by the end of the review meeting.